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When Your Managed Service Provider Is No Longer a Fit for Your Business

Managed Service Providers (MSPs) are third-party organizations that manage a variety of IT (Information Technology) services for businesses. This often includes network, applications, infrastructure, and security management, among other services. For small businesses, MSPs are a lifeline, offering expertise and resources that are not available in-house. However, the quality of service provided by MSPs can vary significantly, and recognizing poor service is crucial for maintaining.

Many small businesses show commendable loyalty to their MSPs, who have supported them through various challenges and growth phases. However, this loyalty may overlook significant changes in the MSP landscape, such as the recent trend of consolidation by private equity firms aiming to centralize IT support and commoditize solutions. This consolidation can lead to standardized service offerings that may not meet the specific needs of every small business, potentially compromising the personalized and tailored approach that small businesses value.

Furthermore, the growth and expansion of an MSP can be a double-edged sword. On one hand, it can signify the provider's success and stability; on the other, rapid expansion may stretch an MSP's resources thin, affecting their ability to deliver the personalized support and immediate response times they once could. This shift can inadvertently affect the quality of service that small businesses have come to rely on, as their needs might become secondary to the operational demands of a growing MSP.

While loyalty to an MSP that has been a part of a business's journey is understandable, it's essential for small businesses to critically assess their ongoing IT support needs against their MSP's current capabilities. This assessment should consider whether the MSP can still offer customized solutions that align with the unique needs of the business, keep exacting standards of service quality, and provide swift responses to support requests. In an evolving IT landscape, ensuring that an MSP's growth or the industry's consolidation trends do not compromise the level of support a small business receives is crucial for its continued success and operational efficiency.


In today’s post we highlight several indicators that signal a small business is receiving poor service from their MSP.

Lack of Communication

Effective MSPs prioritize regular communication with their clients, offering updates, reports, and staying responsive to inquiries. Getting ahold of a skilled technician should never require more than a simple phone call, text, or email and reaching that technician should remain reliably quick. A lack of communication, or difficulty getting in touch with a technician can suggest neglect or a lack of organization within the MSP.

Frequent Annoying Issues

While occasional IT issues are inevitable, frequent issues, inconsistent solutions, and unresolved issues, especially those that don’t affect productivity or business operations, signal incompetence or a lack of resources on the part of the MSP.

Overlooking Security

Cybersecurity is a critical aspect of IT management. An MSP that does not proactively manage and update security measures, or is slow to react to security incidents, is not serving the business's best interests.

Billing Discrepancies

Inconsistent or opaque billing can suggest an MSP that is either disorganized or intentionally misleading clients about the services provided.

Lack of Customization

If an MSP offers a one-size-fits-all approach without considering the specific needs of a small business, it's a sign of poor service. Tailored solutions are essential for maximizing the effectiveness of IT services.


For small businesses, partnering with the right MSP can be a game-changer, offering access to technologies and expertise that support growth and efficiency. However, it's essential to remain vigilant and recognize the signs of poor service. By finding issues early and taking proactive steps to address them, businesses can ensure that their MSP relationship stays beneficial, supporting their operational needs and long-term goals.


Established in 1998, Roark Tech Services stands out as a cornerstone in the world of technology solutions. As a privately owned boutique firm, we offer unparalleled White Glove IT service and support tailored exclusively for select small businesses.

We pride ourselves on delivering personalized attention with an unwavering commitment to quality and expertise, ensuring that each client receives the dedicated care they deserve.

If your business is seeking a higher standard of IT support, contact us to explore how our bespoke model can seamlessly integrate with your organization.

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