Cost Savings For Small Businesses Through Technology
Updated: Dec 21, 2020
Simply put, cloud computing enables an individual or global organization to avoid investment in physical infrastructure —including servers, storage, databases, networking and software – in favor of a “pay as you go” model.
This translates into greater flexibility (up and down) based on need, built-in ubiquitous access and payment for only the services actually used. There is no compromise to security, privacy or control.
Here are just a few ways migrating to the cloud can help your small business save money.
Hardware. The most obvious benefit of migrating to the cloud is that it alleviates the need to purchase a server, as well as the power, cooling and real estate a physical server requires. Reliable, secure primary and redundant servers are expensive and have a limited life span. If set up properly, the cloud, provides appropriate storage in a secure environment at a fraction of the cost.
Pay as you go. Most cloud providers use a pay-as-you-go model meaning that businesses are charged based on only what they use. This keeps costs low by eliminating unused resources, unnecessary purchases and allowing you to test solutions or programs without needing to fully commit to them.
Software Savings. The upfront cost of licensing and price of constant upgrades is eliminated, since cloud solitons are based on per-user costs with automatic upgrades. If you’re not happy with the software, you can cancel the service and are not stuck with a software package you paid for but cannot use.
Flexibility and Mobility The cloud allows users to access data and applications from any location and any computing device at any time. If we’ve learned one thing in 2020 it’s that the ability to work remotely is something that went from “nice-to-have” to a “must-have” in order for a business to remain up and running in the most extreme circumstances.
Managed IT Services provide a significant advantage to small-and-medium-sized business, offering access to a broad spectrum of talent, experience, vendor relationships and solutions, all without the associated cost of payroll, benefits, management and supervision. When you hire a Managed Service Provider the collective expertise of the firm is behind you and, if structured correctly, you only pay for what you need at any given time. For example, the benefit of a security professional’s advice is critical when setting up cybersecurity, ensuring compliance and developing a Written Information Security Plan (WISP), but once setup, that expertise is only necessary to regularly review best practices and monitor activity.
Agility. Perhaps more obscure, but equally important, is how proper setup of technology, cybersecurity and cost-effective solutions play a role in saving time and money in the long run. There is no greater example of this than that sudden need for all employees to work remotely this year. Those businesses with Managed IT plan in place were able to quickly and effortlessly pivot to a remote workforce without any concerns for security or lost productivity.
Compliance. No matter the size of the company, very large or very small, all businesses need technology to operate efficiently and remain competitive. There are many aspects of technology to look after, even in a small business, and include cyber security, collaboration, maintenance and efficiency. These aspects of technology and how they fit together can easily become overwhelming or, worse, fall by the wayside, resulting in a ticking time bomb that no company is adequately prepared for. If your business falls behind on backups, patches and/or security the odds of a protracted IT outage or cyberattack greatly increase. Moreover, your business may fall out of compliance with State regulations, such as the S.H.E.I.L.D Act of 2020 in New York State.
Expertise. Engaging a reputable Managed Service Provider – or MSP -- is far less expensive than hiring, training, and retaining your own IT staff. Most small companies do not have an IT staff, but rely on the staff member enlisted as the go-to “IT person”. An MSP allows access to a broad set of expertise and talent that is far more experienced than a single IT person. When a company focuses on its core business, instead of handling IT strategy and problems, the results are always better for the bottom line.
Most Managed IT Services cost less than traditional break-fix contracts, especially when including the true cost of downtime. Remote monitoring and preventative maintenance allow an IT Managed Services Provider to protectively keep your business operating at high efficiency rather than reacting to issues after they happen.
Our team is constantly testing to identify the latest security challenges, changes and best practices to keep you safe and informed. Contact us.